Metal filing cabinets are a staple in many offices and organizations. They provide secure and organized storage for important documents and records. While metal filing cabinets were once the only real option, there are now many alternatives, like lateral filing cabinets, mobile filing cabinets, and cloud-based digital filing systems. With so many options to choose from, many businesses wonder how much traditional metal filing cabinets cost. Here is an overview of metal filing cabinet pricing and what impacts the costs.
Factors That Influence Metal Filing Cabinet Pricing
There are several key factors that affect how much metal filing cabinets cost:
Size
The size of the filing cabinet has the biggest impact on price. Typical options include 2-drawer, 3-drawer, 4-drawer, and 5-drawer models. Larger cabinets with more drawers cost more than smaller ones. The width and depth of the drawers also impact price. Common widths are 15″, 18″, 21″, 24″, 30″, 36″. Deeper drawers accommodate more files.
Construction and Materials
Sturdier metal filing cabinets made from thicker steel tend to cost more. Most economical units are made with steel around 20 gauge. More heavy-duty models may use 18 gauge or 16 gauge steel. The quality of the paint and finishing also impacts durability and price.
Locking Mechanisms
Basic filing cabinets feature simple slide locks on the drawers. More secure options have locks on individual drawers or even the cabinet itself. Integrated locking bars and interlocking drawers provide better security but add cost.
Drawer Slides and Rollers
Better quality and smoother sliding drawers feature ball-bearing slides. These are more expensive than simple slide mechanisms. Good rollers also allow drawers to open fully for easy access.
Style and Design
Simple vertical file cabinets are the most affordable. Lateral file cabinets cost more given their unique design. Contemporary colors and finishes outside the standard black or putty add expense. Customization and specialized storage features increase the price.
Standard Metal Filing Cabinet Prices
Here are typical price ranges for common metal filing cabinet sizes and configurations:
- 2-drawer vertical filing cabinet – $120 to $300+
- 3-drawer vertical filing cabinet – $150 to $400+
- 4-drawer vertical filing cabinet – $200 to $500+
- 5-drawer vertical filing cabinet – $250 to $600+
- 2-drawer lateral filing cabinet – $300 to $700+
- 3-drawer lateral filing cabinet – $350 to $800+
- 4-drawer lateral filing cabinet – $400 to $900+
Smaller 15” wide vertical file cabinets are at the lower end of these ranges. Larger widths like 30” and full suspension models are at the high end. Expect to pay more for fireproof cabinets, customized features, or high-end designs. Sales can offer major discounts off list prices.
Key Price Considerations
Here are some key things to think about when buying metal filing cabinets:
- Evaluate how much filing space you need both now and for future growth. This helps determine the ideal size.
- Prioritize security features like locks if storing sensitive documents. This usually carries a small premium.
- Make sure rollers and slides are sturdy and allow full drawer access. Avoid units with sticky drawers.
- Consider options like lateral files if you need easy access without an open drawer in the way.
- Check if the manufacturer or seller offers color choices to match your office décor.
- Plan to spend more for custom storage options like hanging file bars, shelving, or specialized drawers.
- Buy quality materials like 16 or 18 gauge steel for demanding office settings with heavy use.
While metal filing cabinets are not expensive compared to other office furniture and equipment, take time to find the right balance of size, durability, and functionality based on your filing and security needs. Investing a little more upfront can yield dividends for years down the road.
Frequently Asked Questions About Metal Filing Cabinet Pricing
How much do fireproof filing cabinets cost?
Fireproof filing cabinets are more expensive than standard models. Expect to pay $500-900 for a 2-3 drawer fireproof vertical file and $700-$1,500+ for a lateral file, depending on the ratings and features.
Should I buy used metal filing cabinets to save money?
Used filing cabinets can be a smart way to save, but inspect them closely for damage, rust, and smooth operation. Replacing worn or broken components diminishes the savings. Make sure used cabinets meet current fire codes.
Is it cheaper to buy filing cabinets online?
Online prices may be lower for comparable filing cabinets, but factor in shipping costs. Purchase locally if you need installation or have concerns about damage in transit. Warehouse stores also offer competitive prices on filing cabinets.
What are the least expensive filing cabinet options?
Plastic or particle board filing cabinets are cheaper than metal, but sacrifice durability and fire protection. Small portable filing boxes or crate options also provide an economical alternative for low filing needs.
Should I DIY my filing cabinets to save on costs?
Building your own filing cabinets takes skill and specialty hardware. You may save on labor costs, but materials and your time still have value. Weigh the pros and cons based on your DIY experience.
Key Takeaways on Metal Filing Cabinet Pricing
- Expect to pay $100 to $300+ for small vertical filing cabinets and up to $1,000+ for large lateral files.
- Construction, size, slides/rollers, locks, and design impact pricing the most.
- Balance size and features with current and future filing needs. Don’t sacrifice usability to save money.
- Quality materials and mechanisms cost more but improve functionality and lifespan.
- Shop sales and stores like Costco for better prices, but verify specifications carefully.
- Used filing cabinets offer savings but inspect condition and upgrades needed.
Invest in metal filing cabinets suited for your needs. With some shopping around, you can find high-quality cabinets that fit your budget. Proper file storage saves time, protects documents, and contributes to office efficiency.