Locking metal file cabinets with 5 drawers are a popular choice for many businesses and organizations that need secure storage for documents, files, and other records. The cost of these file cabinets can vary significantly based on the size, features, brand, and other factors. Here is an overview of what to expect when budgeting for 5 drawer locking metal file cabinets.
Key Factors That Impact Cost
Some of the key considerations that affect the price of 5 drawer locking metal file cabinets include:
Size and Capacity
The dimensions of the cabinet and the storage capacity of each drawer can impact the price. Larger cabinets with deeper drawers that hold more files will generally cost more than smaller models. Standard widths for 5 drawer file cabinets are 15″, 18″, 21″, 24″, 30″, 36″. The standard depths are usually 18″, 21″, 23″ or 25″.
Construction and Materials
Sturdier cabinets made with thicker gauge steel will cost more than lighter duty options. Features like seamless drawer constructions and high quality drawer slides also add cost. The coating and finish of the metal also impacts price.
Locking Mechanism
More advanced locking systems that provide higher security like combination locks, electronic locks with keypads or biometric locks will increase the price over basic key locks.
Brand
Major manufacturers like Hon, Hirsh and FireKing tend to cost more than generic or lesser known brands. There are differences in quality, warranty and reputation that impact pricing.
Certifications
Special certifications like being rated for fire protection (fireproof/fire resistant ratings) or meeting other compliance standards for document storage can increase cost.
Accessories
Additional options like casters for mobility, interior file racks, or follower blocks to keep files upright in shallow drawers will raise the price over a basic cabinet.
Cost Range
With all these factors taken into consideration, here is what you can expect to budget for a new 5 drawer locking legal or letter size metal file cabinet:
- Basic Models – $200 to $400
- Mid-Range Models – $400 to $800
- High-End Models – $800 to $1500
The basic price range is for simple key-locked cabinets from lesser known brands with thinner steel construction.
Mid-range covers sturdier cabinets from well-known manufacturers with options like combination locks and coatings like powder-coating.
High-end reaches commercial grade file cabinets with security enhancements like biometric fingerprint access.
Note that these are general guidelines only. Specific models may fall outside this range depending on features.
Key Features to Look For
When deciding on a 5 drawer metal file cabinet here are some of the top features to look for:
- Thicker steel construction – At least 20 gauge for optimal durability and fire ratings
- High quality drawer slides – For smooth operation even when loaded with files
- Recessed handles – For a sleeker look and accessibility
- Locking system – Match security needs whether key, combination or electronic lock
- Rolling casters – For convenience in moving the heavy loaded cabinet
- File rails – Keep files upright and easy to access in shallow drawers
Prioritizing these features, even at a higher cost, can provide long-term value through better durability, security and usability.
Cost Saving Tips
If looking for ways to save money on metal file cabinets here are some tips:
- Opt for lesser known brands to avoid the premium pricing of major brands
- Choose a vertical file cabinet instead of lateral which require more materials
- Select a model with only key locks instead of advanced locking systems
- Look for used and refurbished cabinets in good condition
- Avoid custom dimensions and opt for a standard model
- Only get the minimum number of drawers needed for current storage needs
- Purchase through a supplier that offers free shipping or delivery
Being flexible on size, features and locking can yield decent savings on the cost of a new 5 drawer locking metal filing cabinet.
Frequently Asked Questions
What are the standard dimensions for 5 drawer file cabinets?
Common external dimensions are 15″W x 29″D x 52-56″ H for vertical models and 36″W x 18″D x 52-56″H for lateral. Standard drawer heights range from 10″ for letter size to 15″ for legal size.
Are fireproof file cabinets much more expensive?
Fireproof rated cabinets generally cost 20-30% more than standard models. The layers of fire-resistant materials do add cost but provide vital protection.
Should I get letter or legal size 5 drawer cabinets?
Legal size offers more storage capacity per drawer but letter size is more common and fits standard paper sizes. Mixing drawers of both sizes provides flexibility.
Is it worth paying more for heavy duty all-steel construction?
The thicker steel and all-welded construction provides maximum strength and longevity. This is recommended for frequently accessed files.
Can I get locking file cabinets customized with special dimensions?
Yes, but be prepared to pay a premium. Customization loses economies of scale and requires retooling that adds expense.
Final Thoughts
When shopping for 5 drawer locking metal file cabinets, set a realistic budget based on your needs and look for quality materials and construction that will stand the test of time and frequent use. Prioritize safety features like fire ratings and security enhancements that protect your vital documents and records. With some smart shopping, you can find excellent 5 drawer file cabinets across a wide range of price points. Just be sure to balance cost with the right features and durability to best meet your organization’s needs.