Metal filing cabinets have been a staple of offices and organizations for decades. They provide efficient and secure document storage and organization. However, as more content becomes digital, many organizations are finding their metal filing cabinets obsolete and taking up valuable space. Getting rid of metal filing cabinets takes some effort, but can be accomplished through a few key steps.
Evaluate Your Needs
The first step is to honestly evaluate your filing and storage needs. Consider the following:
- What percentage of your files and documents are now digital versus paper?
- When was the last time you accessed documents in your filing cabinets?
- Are there legal, regulatory or other requirements to retain certain paper documents?
- Can any existing paper files be digitized and shredded?
- Do you really need all the filing cabinets currently in your space?
If you find a significant portion of your files are now electronic and filing cabinets are rarely accessed, it’s likely time to downsize.
Understand Removal and Disposal Options
Once you’ve decided to get rid of your filing cabinets, you need to consider how to remove and dispose of them properly.
Selling Filing Cabinets
If cabinets are still in good condition, consider selling them through:
- Online platforms like Craigslist, Facebook Marketplace or eBay
- Advertising in local papers or penny savers
- Used office furniture stores
Selling allows you to recover a bit of value while also giving the cabinets a second life elsewhere.
Donating Filing Cabinets
Donating unwanted filing cabinets is another green option. Charities, schools, churches and nonprofit groups may be willing to take them. Consider transport requirements when donating.
Recycling Metal Cabinets
Many metal recyclers will accept old filing cabinets and shred or melt them down for scrap metal value. While you won’t get money for them, proper recycling gives the metal new life.
Hiring Junk Removal
Junk removal companies can efficiently haul away old filing cabinets and dispose of them properly. Compare costs if going this route.
Prepare Cabinets for Removal
Once you’ve decided on disposal method, take these steps to prepare cabinets:
- Empty all contents – Shred or digitize all papers, remove hanging folders, clean out drawers.
- Separate locks and keys – Leave cabinets unlocked. Gather up all cabinet keys and locks separately.
- Detach joined cabinets – Unbolt any multi-unit cabinets so they can be moved separately.
- Check for damage – Note and point out any broken casters, missing handles or dents that may impact value.
Proper preparation protects your info and makes cabinets easier to handle.
Handle Transport Carefully
Filing cabinets are bulky and heavy. Use caution when moving to avoid injury:
- Use dollies and hand trucks for rolling.
- Recruit enough helpers for lifting safely. Don’t overload yourself.
- Load tightly into trucks to prevent shifting or falling over.
- Tie cabinets down securely if transporting in an open truck bed.
- Walk carefully when moving cabinets, especially down stairs.
With adequate manpower and the right equipment, filing cabinets can be removed without incident.
Clean Up the Space
Once the old metal filing cabinets are out, you’ve reclaimed some prime office real estate! Look at ways to make the most of the new space:
- Add collaborative furniture like standing desks or sofas
- Create lounge areas for casual meetings
- Install a new video conferencing system
- Set up a coffee station
- Allow for more natural light by removing bulky cabinets
With some fresh paint, new furniture and thoughtful layout, the freed up space can become one of your office’s greatest assets.
Frequently Asked Questions About Removing Metal Filing Cabinets
Questions commonly arise when undertaking an office filing cabinet removal project. Here are answers to some of the most frequent queries.
How much do filing cabinets weigh?
The weight of a filing cabinet can vary based on size, construction and materials. However, as a general guideline:
- 2-drawer cabinets weigh 125-200 lbs
- 3-drawer cabinets weigh 175-250 lbs
- 4-drawer cabinets weigh 225-300 lbs
- Lateral file cabinets weigh 300-700 lbs
So having a few strong helpers is key when moving filing cabinets!
What are filing cabinets made of?
Most traditional office filing cabinets have a steel exterior and frame with aluminum drawers. Lateral filing cabinets tend to be fully steel construction. The metal provides durability, fire resistance and security features.
How are filing cabinets measured?
Filing cabinet size is noted by:
- Height – Short, medium or tall (typically 25-52 inches)
- Width – For laterals this equates to drawer width (typically 15-24 inches)
- Depth – Front to back dimension (typically 18-31 inches)
So a typical measurement might be 52″ H x 36″ W x 18″ D.
What are some filing cabinet alternatives?
If you’re looking to replace filing cabinets, some options include:
- Digital document management systems
- Cloud-based storage like Google Drive or Dropbox
- Portable filing crates or small personal file boxes
- Sliding shelves or lateral file drawers for shared storage
- Cubicle style open shelving units
Consider space, style, cost and your actual needs when choosing replacements.
How can I sell my old filing cabinets?
If the cabinets are in good shape, try selling locally through Craigslist, Facebook Marketplace, used office furniture stores or the penny saver. If selling online, ship smaller cabinets via UPS/FedEx and use freight companies for large pieces.
What should I do with confidential documents?
Use a professional shredding service to properly destroy physical documents containing any confidential, financial, medical or other sensitive information prior to removing old filing cabinets. Proper shredding protects identities and compliance.
Conclusion
As the decline of paper storage continues, removing unused metal filing cabinets is an important step for many offices. With careful planning, proper handling and a solid disposal or removal strategy, you can reclaim your space. Be sure to thoroughly empty, prepare and protect cabinets before removal. And take important safety precautions when moving these large, bulky pieces of office furniture. With some targeted effort, soon you’ll have a fresh, open office landscape ready for a reboot.